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November 13

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November 13
University Memorial Center Board Minutes
Tuesday, November 13, 2012
UMC 245-5:30 pm
Attendance: Tyler R. (v), Naveen V. (v), Benjamin L. (v), Lily A. (v), Ben P. (v), Debbie C. (v),
Danielle V. (proxy vote for Tiffanie B.), Derik L. (ex-o), Qinye “Moon” Y. (ex-o), Heather S. (exo), Shane H. (ex-o), Robin M. (ex-o), Carlos G. (ex-o), Andrea Z. (guest)
I. Call to Order – 5:32pm
II. Approvals
•
A. Tuesday November 6th, 2012 Minutes – Minutes and agenda moved to bundle and
approved via acclimation. Motion to approve minutes and agenda approved via
acclimation.
•
B. Tuesday November 13th, 2012 Agenda
o Budget training has been moved to second to last item on agenda
III. Chair’s Report
•
Space Allocations committee update- Only 3 groups were below 20% threshold and
will be brought in to answer questions. The next meeting November 27th is to vote on
recommendation of the sub-committee. Appeals (if there are any) will be heard on
December 2nd.
•
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New member training will be held the week after break most likely
Meeting schedule for remainder of semester- three more dates- 11/27, 12/2, 12/11
(winter banquet)
V. Director’s Report
•
Doing financially well- Little concern with food services retail but catering is doing
well
•
Welcome Back concert was a little more expensive than in the past so Program
council funds are looking a little odd but will normalize as soon as external funds are
transferred over and other activity begins to take place.
VI. Program Council
•
Just announced Robin Williams will be at Macky on January 18th, However, may be a
little pricey- Approx. $50
• PC is working on a couple of Balch shows for the Spring.
VII. CU Night Ride
•
Problem with phones lately- if you are the 5th, 6th, or after caller you do not hear the
CU message and people are being put on hold for hours on end
• Figuring out what to do about this problem- complaints are coming in
• Yet, record number of people 340 people in one night (last Saturday)
• 1673 people served from 11/1 – 11/13/12
VIII. Student Veteran’s Association
• Need new member now that Matt is an at-large student voting member
IX. Food Services
•
•
Working on the DQ for the Wok-n-Roll space
Go out to bid starting the first week in January until the first week in February- one
month’s time
•
Need to take members from UMC board to be on review committee for Wok n Roll
space
•
Every restaurant needs to go out to bid- to get best offer procurement process is
necessary in the state of Colorado
•
Installed Nutrition module- Nutrition facts should be available beginning spring
semester
• Full turkey dinner on Tuesday available in the grill for Thanksgiving
X. CU Gold
• Sarah is not here today
XI. CUSG
•
Greek Bill brought up last week was passed for the first reading, now going on the
second reading because it is permanent change
• CUSG money considered state funds so state laws apply
XII. Feedback - None
XIV. Old Business
•
Alcohol recovery never got to meet so we will table this until after break- need to
come to some decision
•
•
Colorado Dailey space- renewing until June 30th to give us time to decide what to do
In January we will be discussing the budget to make sure we are obeying guidelines
of CUSG- this training will make us familiar with the process
Budget Training- Topics Peggy discussed
•
•
•
•
•
Discuss current budget, projected budget, budget request
Understanding terms and expenses
“Unduckable”- odd name for the kinds of expenses that we have no control over
Cost vs. Revenue Centers
Example of Revenue centers bringing in revenues
o Strict cost (expense) centers need student fees to operate
•
•
•
•
Budget Package
Capital, Bonds, Food Service Loan, Energy Loan
Challenges for Upcoming Budget
Budget Format & Budget Schedule(estimate)
XIIV. Adjournment - 6:45pm
Fly UP